When performing a migration with Archive Shuttle a question which arises and needs to be addressed is whether to migrate leavers data if journal migration is being performed.

Journal archives contain messages from everyone inside the organization, and all inbound and outbound communications. It has messages from everyone in the company now, and everyone that left the company over the preceding years.  The tricky part is determining when journal archiving was turned on. That can affect whether or not you need to migrate just the journal archive, or the journal archive and leavers data.

Let’s look at a couple of examples.

Example 1:

Let’s say Bob works for the organization now, and has been working for the organization for 3 years.  Jane doesn’t work for the company any more, she joined about 18 months ago and left 3 months ago.

Journal archiving has been in place for 5 years.

In this example the data which would be in Bob’s archive will be in the journal archive. The data which would be in Jane’s ‘leaver’ archive will also be in the journal archive. Therefore, the organization could make the decision that they do not need to migrate that leaver archive.

Example 2:

Let’s say Sarah has been working for the company for 6 months.  Let’s say David is a leaver, he left 3 months ago, and has been working for the company for 7 years.

Journal archiving has been in place for 5 years.

In this example the data in Sarah’s archive will be in the journal archive, but not all of the data in David’s ‘leaver’ archive will be in the journal archive. Therefore, the organization could make the decision that they do need to migrate David’s data as well as the journal archive.

This comparison would need to be done across all leaver archives before an overall decision could be reached, and ultimately it’s the organizations decision to migrate the data or not.

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